Disclosure: This is a sponsored post on behalf of Healthy Ones deli meats. All thoughts and opinions are my own.
Planning and hosting an event can sound incredibly daunting. Fortunately, Healthy Ones deli meat can help with their awesome meats for a great dish and the rest is laid out for you here!
Planning and Hosting an Event
1. Make a plan. Where are you going to host your event? What day? What time? Is it a bring your own food event? A potluck? Bring your own drink? You need to know who, what, where, when, and what you want attendees to be responsible for, if anything.
We planned a family kickball game on a Friday evening at 5pm at well known local park with plenty of space to play kickball. We asked that everyone bring a dish to share using Healthy Ones deli meat (with an awesome list of recipe ideas!)
2. Send out invites. You want to get your invites out as soon as possible to provide enough time for people to arrange their schedule. Set up an event on Facebook and invite everyone. Send out physical events. Call people. Text people.
We set up a public event on Facebook and hubby and I invited every person on our personal Facebook that resides in Arizona. Because we made it a public (and local) event, I shared it in any local Facebook groups I was in as well as the local Arizona blogger groups.
Leading up to the actual day of the event, we commented in our public event to remind people and the day before, we shared in all Facebook groups again as a last reminder.
3. If this is for a fundraiser and you are wanting to do raffle items, get in touch with vendors. Check with local businesses or friends who are in direct sales to donate items.
We had gift certificates for Thirty One Gifts, Young Living, and Perfectly Posh. Hubby operates his own hobby business and donated paracord breast cancer awareness ribbon bracelets. Healthy Ones was incredibly supportive and sent us a duffle bag with hats, pins, lunch bags, reusable shopping bags, water bottles, an apron.
Check with local coffee shops, restaurants, and other small businesses to see who would like to get involved. I am in connection with a marquee light business that is a small local business ran by a husband and wife and was going to secure an item from them for raffle as well. Do a little digging and it’s amazing who you can find in your neighborhood.
Plan on giving your vendors credit as well. Make a sign at the event with who your vendors are. Ask for their business cards to have out at the event as well. You want to give to them as they are giving to you. It’s a mutual relationship.
4. Shop for supplies! What do you need? (I hope you have been making a list since step #1!) What do you need for your dish? What do you need for the actual event? Do you need plates? Napkins? Plastic ware?
I knew that we had to locate Healthy Ones deli meats for our Turkey Wraps as well as the other necessary ingredients. Because it was a kickball event, we needed a ball and bases. We got plates, plastic ware, and napkins. A tablecloth to cover the table. We purchased paper bags and tickets for the raffle.
5. Set up. Be sure to arrive to the event early so that you can set up before everyone comes.
We got to our event a half an hour early so that we could lay out the table, the food, the raffle items and have everything looking nice before people would start arriving. I wanted people to not only see where we were set up, but also walk into something nice and already ready to roll.
6. Have fun! Now that all the work is done, have fun! Mingle. Talk to your guests. Join in the games!
Let’s be real. When kids are involved, how can you not have fun running around and kicking the ball, hearing the laughs and giggles! That makes it all worth while in my book!